25Live is a North Campus wide, web based, class and event scheduling software that unites all users on a single database but it does much, much more!
Only authorized department and unit schedulers may obtain and utilize logins to submit room requests. Students who would like to reserve a room must have their registered organization’s contact submit the request on their behalf.
Given the generally excellent condition of our facilities and the widespread need within the University for access to meeting spaces, the College receives many requests for use of our facilities. These uses impose costs on the College for scheduling, utilities, cleaning and security and we must be mindful of these. The following statements will govern the use of CoE Buildings and Grounds.
Policies on Use of CoE Buildings and Grounds
The policies that are stated below apply to all CoE Buildings and Grounds and should be adhered to by Department Chairs, Directors and Unit Heads and their staff responsible for the day–to–day management and use of the College’s physical plant. The policies encompass all CoE classrooms and meeting rooms whether they are managed by Engineering Scheduling or by the individual academic departments.
- The first priority for use of CoE Buildings and Grounds will in all instances be given to functions directly related to teaching, research and administration at the College of Engineering. These functions include admissions, alumni relations and development as well as the instructional or research–related activities of officially constituted and CoE affiliated student groups. The rental fees listed below will apply to all other Schools, Colleges, and outside groups.
Building With Separate Use Policies
The Lurie Engineering Center already has clearly articulated use policies and fee schedules for those buildings. This policy statement does not supersede those but is intended to be complementary and consistent with them.
Use of CoE Grounds
The University has a policy regarding the use of all University grounds and the College adheres to that policy. Any events that involve the following require prior written approval from the Dean’s Office and the Associate Vice President for Facilities and Operations:
- Amplification systems
- Barbecue/cooking equipment
Approval for such events should be sought from the Associate Vice President for Facilities and Operations (AVPO)
Any events that involve children on campus, must adhere to the following policies and procedures:
- Read the policy
- Plan and register your program or event
- Conduct background checks
- Get trained
- Third party events must complete the following steps listed here.
Any questions about the application of CoE facilities use policies should be directed to the Executive Director of Resource Planning and Management. Your cooperation in implementing them will be greatly appreciated.
Below are some resources to assist you with your room scheduling needs:
|Audio Visual||All Audio Visual requests must be arranged by the event requestor through the Duderstadt Checkout: http://www.dc.umich.edu/Duderstadt-checkout Additional time should be added to your request for events requiring set-up/tear down. Please make sure to reserve the extra time to ensure the room will be open during the times needed to prepare for your event. If you have any questions they can be reached at Duderstadt-Checkout@umich.edu or 734-647-5747.|
|Catering||All food requests or catering needs (which include snacks, meals, drinks, table clothes, etc.) must be arranged by the event requestor through the University approved vendors: https://procurement.umich.edu/suppliers/michigan-catering/ All approved vendors accept short codes.|
|Setup||All set-up/tear down requests must be arranged by the event requestor through CoE Facilities. Additional time should be added to your request for events requiring set-up/tear down time. Please include this extra time in your reservation to ensure the room will be open during the time CoE Facilities needs to complete your set-up. If you have any questions they can be reached at FO-Service-Center@umich.edu or 734-647-2059.|
Am I responsible for cleaning up the room after my event?
Yes! All rooms must be returned to their original state. If you have rearranged the room to accommodate a specific set-up for your event make sure you move the tables and chairs back the way you found them. Tabletops must be cleaned off after events in which food was served and garbage should be properly discarded. Having nice rooms to hold meetings in is a privilege we should all respect. If you require trash removal after your event, please submit a work order and provide the shortcode.
Should I submit class schedules through 25Live?
No! You will continue to enter your schedules through M-Pathways as done in the past. The only time you would have to make a request through 25Live for a class, is if they need a different space during the semester (e.g. final exams and/or midterms).
Reservation Shortcuts and Tips
- You can reserve multiple rooms in the same reservation with different time frames. For example, you can request Beyster 1670 from 2pm – 4pm on Wednesday and Beyster 1690 from 6pm – 8pm all within the same reservation. Please do not submit a separate request for each room.
- You can also reserve multiple dates in the same reservation. You can have the event repeat daily, weekly, or on ad hoc dates of your choice.
- To add set-up and tear down time, please check the box(es) provided. This is necessary if you are hosting an event receiving assistance from Facilities, Catering, or Audio Visual Services.
There are several spaces on campus that need to go through a multiple step approval process before your event can be confirmed. Make sure you submit requests for these spaces as far in advance as possible. Those rooms are:
|Tishman Hall and conference rooms – Bob and Betty Beyster Building||Contact: Stephen Reger at email@example.com or via the Tishman Hall Scheduler form|
|CAEN Labs||Contact: CAEN@umich.edu|
|Chrysler 151 – Chrysler Center||Contact: NexusDesign@umich.edu|
|Chrysler 165 – Chrysler Center||Contact: NexusDesign@umich.edu|
|Duderstadt Center||Contact: Taylor Simon at firstname.lastname@example.org|
|Ford Motor Company Robotics Building Atrium||Contact: Michael Lee at email@example.com or via the Event Space Reservation form|
|FXB Atrium – Francois-Xavier Bagnoud Building||Contact: AERO Dept. at firstname.lastname@example.org|
|GGBL Atrium – George G. Brown Laboratories||Contact: MECH Dept.|
|LBME Atrium – Ann and Robert H. Lurie Biomedical Engineering Building||Contact: BME Dept.|
|Stamps Auditorium – Walgreen Drama Center||Contact: email@example.com|
For additional questions, please contact firstname.lastname@example.org
Rental Fees for Non-CoE Affiliation
If you are not affiliated with the College of Engineering (outside groups, departments, etc.), below are the fees to rent classroom and non-classroom spaces on North Campus. You will not have access to 25Live, so please email email@example.com for assistance.
Collection of Fees
The person doing the scheduling will be responsible for ensuring the collection of fees from non-CoE users. This is best accomplished by cash or check payable to the College of Engineering, at least 48 hours in advance of the facilities’ use. Shortcodes will not be accepted. RPM will initiate the budget transfers crediting the user fees to a central College account. All such payment should be forwarded to Dawn Kapalla within 72 hours of their receipt.
*Excluding the Lurie Engineering building
|CLASSROOM SIZE RANGE||HALF DAY OR LESS (4 hours max)||FULL DAY|
|1 – 29||$45||$85|
|30 – 49||$70||$135|
|50 – 99||$100||$200|
|NON – CLASSROOM SPACES||HALF DAY OR LESS (4 hours max)||FULL DAY|
The Blue Lounge is not available for rental; its space is dedicated to student use.